Privacy policy
1. Who we are
Mediamiclipcottag Publishing Ltd (“Mediamiclipcottag”, “we”, “us”) operates the website mediamiclipcottag.sbs. We are a United Kingdom company registered under company number 14185732, with registered office at 42 Helios Yard, Bristol, BS1 5TT, United Kingdom. This privacy policy explains how we collect, use, store and share personal data when you visit our site, read our guides, contact us or manage cookie preferences.
For privacy enquiries and data-subject requests, contact our data protection lead at [email protected]. General correspondence may also be sent to [email protected].
2. Scope of this policy
This policy applies to personal data processed through our public website, contact forms, email correspondence related to the site, and any cookies or similar technologies described in our cookie policy. It does not cover third-party websites we link to for reference; those services apply their own terms and notices.
3. Data we collect
We collect information in three broad ways: data you submit, data collected automatically from technical systems, and data derived from your cookie choices.
Information you provide: name, email address, message content and any optional details you include when using the contact form or emailing us. Please avoid sending sensitive personal data unless it is strictly necessary for your request.
Technical and usage data: IP address, approximate location derived from IP, browser type and version, device category, referring URL, pages viewed, timestamps and diagnostic logs needed to secure and maintain the service.
Preference data: cookie consent state stored in your browser’s localStorage and, where enabled, analytics or functional cookie identifiers as described in the cookie policy.
4. Purposes and legal bases
We process personal data to operate and secure the website (legitimate interests in delivering a stable, safe service); to respond to enquiries you initiate (steps prior to a contract or legitimate interests in corresponding with readers); to understand aggregate traffic patterns when analytics are consented (consent); to remember non-essential preferences you opt into (consent); and to meet legal obligations such as accounting or regulatory requests where applicable (legal obligation).
Where we rely on legitimate interests, we balance those interests against your rights and expectations as a visitor reading editorial location guides. You may object to processing based on legitimate interests as described in the rights section below.
5. Cookies and similar technologies
Essential cookies and local storage items are used to remember cookie choices and support basic site function. Analytics and functional categories run only if you accept all cookies or enable them in preferences. Full tables, retention notes and browser opt-out guidance appear in our cookie policy. Your choice is stored locally so the banner does not reappear on every page load until you clear storage or change preferences.
6. Third-party processors
We use service providers who process data on our instructions. Typical categories include website hosting and content delivery; email transport and inbox providers for correspondence; security and uptime monitoring; and, only with consent, privacy-respecting analytics tooling. Processors are required to implement appropriate technical and organisational measures. We do not sell personal data.
If a processor stores or accesses data outside the United Kingdom or European Economic Area, we use appropriate transfer safeguards such as standard contractual clauses or an applicable adequacy decision, supplemented by risk assessment where required.
7. Retention
Contact form and email correspondence are retained for up to 24 months after the last meaningful reply, unless a longer period is required to resolve a dispute or meet a legal duty. Server logs are typically rotated within 90 days, except where security investigations require limited extension. Cookie consent records stored on your device remain until you clear them. Analytics identifiers follow the lifespan stated in the cookie policy and your browser controls.
When retention ends, we delete or irreversibly anonymise data so it can no longer be linked to you, unless archiving without identifiers is needed for statistical integrity.
8. Your rights (UK GDPR and EU GDPR)
If UK or EU data protection law applies to you, you may have the right to access personal data we hold about you; to rectify inaccurate data; to erase data in certain circumstances; to restrict processing; to object to processing based on legitimate interests; to data portability where processing is based on consent or contract and carried out by automated means; and to withdraw consent at any time without affecting prior lawful processing.
To exercise these rights, email [email protected] with enough detail to locate your request. We may need to verify your identity. You may also lodge a complaint with the UK Information Commissioner’s Office or your local supervisory authority.
9. California privacy notice (CCPA/CPRA)
If you are a California resident, you may have rights to know categories of personal information collected, to access specific pieces of information, to request deletion, to correct inaccurate information, and to non-discrimination for exercising privacy rights. We collect identifiers (such as IP and email), internet activity information (such as page interactions) and preference information as described above, for the business purposes of hosting, security, communications and—if consented—analytics.
We do not sell personal information or share it for cross-context behavioural advertising as those terms are commonly defined under California law. To submit a request, contact [email protected]. We will respond within the timeframes required by applicable law.
10. Security
We apply administrative and technical measures appropriate to the nature of a static editorial website receiving enquiry data, including transport encryption for the public site where supported by hosting, access control for mailboxes, and least-privilege practices for staff and contractors. No method of transmission or storage is perfectly secure; please use discretion when sending information online.
11. Children
Our content is aimed at a general adult audience interested in photography planning. We do not knowingly collect personal data from children in a manner that requires parental consent under applicable law. If you believe a child has provided personal data, contact us and we will take appropriate steps to remove it.
12. Changes to this policy
We may update this policy to reflect operational, legal or technical changes. The effective date at the top will change when we do. Significant changes will be highlighted on the site where practical. Continued use of the site after an update constitutes notice of the revised policy for non-account services of this kind; where consent is required, we will re-request it as needed.
13. Data protection contact
Data protection lead (DPO contact point): Privacy Team, Mediamiclipcottag Publishing Ltd, 42 Helios Yard, Bristol, BS1 5TT, United Kingdom. Email: [email protected]. Domain contact: [email protected].